Application
• Acknowledging the rules and regulations, the application form will be completed by the exhibitor and be sent to the exhibition’s secretariat up to 5/18/2008.
Making & installation of stand
• If the exhibitor came to a decision to install the stand him/herself, the plan of stand must be delivered to the organizer 30 days before holding exhibition.
• A contractor will be introduced to the organizer that, as soon as the organizer confirmation and submission of deposit (at least 50% of total charges), installation will be started.
• Organizer must adjust any changes in plan.
• Every executive action and decoration will take place 24 hours before inauguration as additional things and empty boxes are sent
out of exhibition space.
• Every damage to the exhibition buildings or any part or any of the fixtures and fittings shall indemnify the organizer in respect of
expert’s view.
• The organizer will arrange for the cleaning of outdoor and indoor areas.
Safety & security
• Exhibitors are required to carry out necessary measures for safekeeping of their goods & precious exhibits against fire and other unpredicted events.
• Exhibitors must remove out all the inflammable materials such as empty boxes and packing materials from exhibition and avoid keeping them on the route of electricity cable or back of panels.
• Organizer will advice a place for storage of unnecessary materials.
• Organizer will tolerate any damage arise by him.
• Naked lights or any flame-producing articles are prohibited from storage in the halls. Neither oil nor other types of fuel may be stored on the site.
Vacating Exhibition Spaces
• Packing and gathering exhibited goods must take place 1 day after the termination of the exhibition.
• Exhibitors should vacate pavilions, stands and other installations, and then hand them over to the organizer no later than 3 days after termination of the exhibition.
• In case that an exhibitor fails to vacate his pavilions after specified date, the organizer can vacate his pavilions and all charges in this regard must be tolerated by exhibitor.
• Storage charges would be back to the exhibitor if there were any problem in respect of moving out of goods from exhibition.
• Organizer can own exhibitor’s goods after one month if no liquidation has taken.
• In case that the damages charges came more than the value of exhibited goods, the organizer can ask for the reminder.
Move in & Move out of goods (customs affairs)
• Secretariat dep. must be informed by exhibitors of the list of goods, their quantity, and weight in addition to above items, maximum 15 days before moving in them.
• Move in & out of goods to/from exhibition must be done based on instruction of organizer.
• All costs as shipment and clearance from customs to exhibition place would be in charge of exhibitors.
• Organizer would introduce a forwarder & custom contractor to exhibitors. |
